Frequent Popups in Outlook -The Microsoft Exchange Administrator has made a change that requires you quit and restart Outlook

This error message can  frequently appear for users after the mailbox migration from Exchange 2010 to 2013 or 2016 .

The actual cache is that this error will be coming up only for few users and it appears to be perfectly fine for rest of the users.The thing is that the Outlook will appear to be working fine , users will be able to send/receive emails except for this annoying message keeps prompting the users very often.

On Further Analysis identified that this occurs only for users who have  multiple delegated accounts mapped  under Outlook.The User mailbox resides  on different database and the mapped Delegated accounts resides on different databases.

The delegated account is not fully established the connection to the new Mailbox Databases after the migration due to some reason and the users delegated mailbox table did not receive the delegate permissions accounts information. We can further look  a deep analysis on the mailbox tables on the affected user by using MFCMAPI  and looking into ACL tables but then that will consume a lot of time.

Mostly the below two solutions will  fix this issue:

1)Recreate the Outlook profile which will reestablish the connectivity to the new databases for the delegated accounts and update the mailbox table for this user.
2)Moving the mailbox to a different database which will reset the mailbox table receive folder values , update the ACL tables for delegate accounts and solve the issue.

But still not sure what is causing this issue
Also there is one more possibility which might cause this issue
The msExchHomePublicMDB attribute on Exchange 2016 databases should not have the legacy public folder object(Exchange 2010).

If we find this value in Exchange 2016 databases we can go ahead and remove them ,Since there are no more OAB end points  that depends on PF’s and no more Outlook clients that require PF’s in Exchange 2013,2016 Environment.

Inorder to remove them perform the below:

Open ADSIEDIT.MSC – Configuration Container – Navigate to Configuration Container – Expand Services – Microsoft Exchange – Domain – Administrative Group – Exchange Admininstrative Group – Databases – Right click on the databases seen on the righ pane and choose properties – Look for msExchHomePublicMDB and if it has any values clear them. Make sure to clear this values for all the other databases we have.

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Very IMP note:

This above troubleshooting is applicable only for users migrated from Exchange 2007/2010 to 2013/2016 and not for the below  scenarios in any cases.

1) Issue occurs after the mailbox was moved to a new Exchange site or forest with same Exchange versions Exchange 2010.
3) Issue occurs after Changes were made to the public folder databases in Exchange 2010.
4) Issue occurs after Changes were made to the Exchange server endpoint.
5) Lync wasn’t restarted after the mailbox was moved or after the Exchange server endpoint was changed.
6) You’re running an older version of the Outlook client.
7) The service re-balances mailboxes on databases at various sites.

Thanks & Regards
Sathish Veerapandian
MVP  – Office Servers & Services

One thought on “Frequent Popups in Outlook -The Microsoft Exchange Administrator has made a change that requires you quit and restart Outlook

  1. Ahamed basheer January 11, 2017 at 7:00 am Reply

    Experienced same issues. I tried with delete all existing outlook account and create new account. Still same. But let me try with move mailbox to different MBDB

    Thanks for your updates

    Like

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